Conference Minutes of 2015 Board Meeting
Turning Stone Conference Site - "The Inn"
Friday NIght - March 6th, 2015
7:00 pm - Meeting opened short a quorum. In attendance: Lynne Renner, Jane Townsend, Roger Dacey, Al Vigna
Meeting Business:
Craig is absent due to the birth of their baby this week. We will all pitch in and make sure operations run smoothly.
Conference
- agenda printed and folders were stuffed for meeting.
- Banquet wrist bands were needed for Lunch buffet. Will check on this in the morning..
- All materials for exhibit area and door prizes were reviewed. Scott Kingsbury in charge
- Raffle 50/50 tickets were secured.
- Voting was closed online. Only four votes were cast online.
- Name tags and cards were filled out. Membership list reviewed and Conference attendees checked.
- Treasurer Report was read by Lynne Renner and reviewed by those present.
Discussioin- We need to have the audit completed and discussion about tax exemption made with John Graham,
past treasurer and Jeff Baier our present treasurer so that we can take actions for next year.
Operations seems to be in place for smooth operation. Greater Niagara Bank is where we do banking business.
Check on final deposit and expenses at the conclusion of conference.
DERIC Summits discussed and work that has been done discussed. Discussion on how we can help the process.
Discussion regarding Curriculum materials were reviewed.. NHSTSA and ADTSEA provided us with 16 door prizes ( curriculums) to be displayed and given away at the conference. Discussion about putting the Curriculum that we have been working on with ADTSEA's permission, on the MEMBERS ONLY page.
Members Only page ID and Password will change after the Conference.
Conference Review of Speakers and time frame discussed. AV equipment needs to be checked out.
Hall of Fame Award approved. Bart Badalucco was unanimously approved.
Al Vigna discussed Legislation action that has been taken with Board of Regents, what he has discussed with Phil Dettelis and what he will do to continue these efforts and complete follow up work. He will follow up with the Ad Council of Rochester to see if they have any thoughts on how to ramp up our efforts for monetary support of our programs and how to increase our presence in the schools.
Regional Reps need to be appointed as there have been no elections in many of the Regions. Goals for them were discussed and what action might be required to grow membership.
We will be extending Associate Membership to our speakers - FREE - as payment for their attendance and participation.
Craig will be Conference Chairperson next year so we need to ask the membership where they want to have the conference for 2016.
Jeff Baier has been doing a great job keeping track of membership and conference attendees and fees. He will provide a full report at the end of April.
A motion for the meeting to be adjorned was made by Lynne Renner and seconded by Troy Townsend.
8:30 pm We adjourned for dinner and then a visit to the Conference site to make sure we knew where everything was located for the next day Conference.
7:00 pm - Meeting opened short a quorum. In attendance: Lynne Renner, Jane Townsend, Roger Dacey, Al Vigna
Meeting Business:
Craig is absent due to the birth of their baby this week. We will all pitch in and make sure operations run smoothly.
Conference
- agenda printed and folders were stuffed for meeting.
- Banquet wrist bands were needed for Lunch buffet. Will check on this in the morning..
- All materials for exhibit area and door prizes were reviewed. Scott Kingsbury in charge
- Raffle 50/50 tickets were secured.
- Voting was closed online. Only four votes were cast online.
- Name tags and cards were filled out. Membership list reviewed and Conference attendees checked.
- Treasurer Report was read by Lynne Renner and reviewed by those present.
Discussioin- We need to have the audit completed and discussion about tax exemption made with John Graham,
past treasurer and Jeff Baier our present treasurer so that we can take actions for next year.
Operations seems to be in place for smooth operation. Greater Niagara Bank is where we do banking business.
Check on final deposit and expenses at the conclusion of conference.
DERIC Summits discussed and work that has been done discussed. Discussion on how we can help the process.
Discussion regarding Curriculum materials were reviewed.. NHSTSA and ADTSEA provided us with 16 door prizes ( curriculums) to be displayed and given away at the conference. Discussion about putting the Curriculum that we have been working on with ADTSEA's permission, on the MEMBERS ONLY page.
Members Only page ID and Password will change after the Conference.
Conference Review of Speakers and time frame discussed. AV equipment needs to be checked out.
Hall of Fame Award approved. Bart Badalucco was unanimously approved.
Al Vigna discussed Legislation action that has been taken with Board of Regents, what he has discussed with Phil Dettelis and what he will do to continue these efforts and complete follow up work. He will follow up with the Ad Council of Rochester to see if they have any thoughts on how to ramp up our efforts for monetary support of our programs and how to increase our presence in the schools.
Regional Reps need to be appointed as there have been no elections in many of the Regions. Goals for them were discussed and what action might be required to grow membership.
We will be extending Associate Membership to our speakers - FREE - as payment for their attendance and participation.
Craig will be Conference Chairperson next year so we need to ask the membership where they want to have the conference for 2016.
Jeff Baier has been doing a great job keeping track of membership and conference attendees and fees. He will provide a full report at the end of April.
A motion for the meeting to be adjorned was made by Lynne Renner and seconded by Troy Townsend.
8:30 pm We adjourned for dinner and then a visit to the Conference site to make sure we knew where everything was located for the next day Conference.